EEO-1 and VETS 100/100A Reporting

THOMAS HOUSTON associates, inc. can assist your company in meeting your reporting requirements and can interpret, prepare, and electronically submit the necessary data. Please contact Sales & Marketing at 954-916-9290 if you would like more information.

NOTES FOR EEO-1

To request an extension, submit an e-mail to the following address before September 30 at e1.extensions@eeoc.gov and include your Company Name, Company Number, Address, and the contact information for the person responsible for the report.

NOTES FOR VETS-100/100A

VETS-100 has discontinued the practice of mailing out pre-printed reports to companies. If you are in need of a report, please visit the website at http://www.dol.gov/vets/ or contact the help desk at 301-586-1580 or helpdesk@vets100.com.

EEO-1 Reporting

The Employer Information Report EEO-1, otherwise known as the EEO-1 Report, is required to be filed with the US Equal Employment Opportunity Commission's EEO-1 Joint Reporting Committee. Notification letters will be mailed to employers beginning in July 2011.

The preferred method for completing the 2011 EEO-1 reports is the web-based filing system. Online filing requires you to log into your company's database with a Login ID and Password. All companies should receive 2011 EEO-1 filing materials by mail no later than mid August 2011. If you cannot locate your Login ID and/or Password, contact the EEO-1 Joint Reporting Committee at e1.techassistance@eeoc.gov.

The online form is totally web-based. There is no software to download or install. As much as possible, information is pre-filled from the previous year to speed up data entry. Data is transferred over the internet using encryption, assuring your privacy. You can access up to 10 years worth of EEO-1 data for your establishments.

EEO-1: Who Must File
Standard Form 100 (EEO-1) must be filed by -- All private employers who are:

Subject to Title VII of the Civil Rights Act of 1964 (as amended by the Equal Employment Opportunity Act of 1972) with 100 or more employees EXCLUDING State and local governments, primary and secondary school systems, institutions of higher education, Indian tribes and tax-exempt private membership clubs other than labor organizations;

Subject to Title VII who has fewer than 100 employees if the company is owned or affiliated with another company, or there is centralized ownership, control or management (such as central control of personnel policies and labor relations) so that the group legally constitutes a single enterprise and the entire enterprise employs a total of 100 or more employees.

All federal contractors (private employers), who:

are not exempt as provided for by 41 CFR 60-1.5, have 50 or more employees, and are prime contractors or first-tier subcontractors, and have a contract, subcontract, or purchase order amounting to $50,000 or more; OR

Serve as a depository of Government funds in any amount, or is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.

Only those establishments located in the District of Columbia and the 50 states are required to submit Standard Form 100. No reports should be filed for establishments in Puerto Rico, the Virgin Islands, or other American Protectorates.

VETS-100/100A Reporting

Please review the changes to the VETS reporting as outlined below. You may need to re-survey your workforce prior to submitting the VETS-100/100A Forms.

The VETS-100A Report

The Veterans' Employment and Training Service (VETS) has adopted the new VETS-100A Report, which will coordinate with the revised categories of covered veterans in the 2002 Jobs for Veterans Act (JVA).

Contractors and subcontractors with government contracts of $100,000 or more entered into or modified on or after December 1, 2003 are covered by the JVA and are now required to submit the new VETS-100A Report.

Contractors and subcontractors with government contracts entered into before December 1, 2003, and valued at $25,000 or more will continue to file the VETS-100 Report in compliance with reporting requirements provided for under the Vietnam Era Veterans' Readjustment Assistance Act of 1974.

Contractors and subcontractors with contracts entered into before and after December 1, 2003 that meet the applicable monetary thresholds are covered under both sets of rules and are required to file both the VETS-100 and the VETS-100A Reports.

Affected contractors should have re-surveyed their workforce, since the first VETS-100A Report filing was due September 30, 2009. Therefore, it is important for contractors to determine which report(s) apply to them and to ensure that they are collecting the appropriate data for the applicable reports.

VETS-100 versus VETS-100A: What's the Difference?

The forms differ in two significant respects: (1) with respect to the categories of veterans who are covered; and (2) with respect to the total numbers requested.

1. Categories of covered veterans:

(1) Special Disabled Veteran
(2) Vietnam-era Veteran
(3) Other Protected Veteran
(4) Recently Separated Veteran (one year after discharge or release from active duty) need date of discharge

The categories of veterans applicable to the VETS-100A Report requires information regarding only the categories of covered veterans included in the JVA amendments:

(1) Disabled Veteran
(2) Other Protected Veteran
(3) Armed Forces Service Medal Veteran
(4) Recently Separated Veteran (three years after discharge or release from active duty) need date of discharge

NOTE: For contractors filing only the VETS-100A report, even though a category for Vietnam-era Veterans is not included, these veterans are still, typically, covered under one of the other categories listed.

2. Total numbers requested:

The VETS-100 asks for the total number of employees by designated veteran category. The VETS-100A asks for the same information with respect to its categories but also asks for the total number of employees at the facility - both veterans and non-veterans. If you are required to file both reports, the same number of employees will appear on both reports, but categorized differently depending on their veteran designations.

It is important to maintain the date of discharge for the recently separated veteran so that you can revise the appropriate forms each year, as necessary. If you require confirmation of the date of discharge, you can request a copy of Form DD 214 (Certificate of Release or Discharge from Active Duty).